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Purchasing
The System 2000 Purchasing Software application is
designed to facilitate and simplify the purchase order procedure.
Purchasing can update orders and receipts of inventory, updating the
quantities on order and on hand in the inventory control program.
Invoice information is automatically transferred to accounts
payable.
Purchasing allows warehouse personnel to check goods received
against goods ordered, using the vendors’ invoice to confirm prices,
discounts and terms. Invoice quantities can be compared to receipts
and help prevent shortages and improper billings that may cost you
business and money.
The suggested order report can assist buyers by providing a list
of individual items that should be ordered due to customer back
orders or due to minimum stock requirements. The receipt of
inventory items automatically produces a back order release report
showing what orders can now be filled. With purchase orders, your
personnel will be able to make better purchasing decisions and
insure a balanced inventory.
Contact A4G today for a free consultation. |
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Purchasing Features
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Drop-Ship Orders |
Selected direct-ship customer orders
will automatically create suggested purchase orders for quick
processing of direct-ship orders. Customer order information will be
retrieved directly from the customer orders module. |
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Inventory Integration |
Items ordered and received are posted
directly to the inventory control module. The status of open
purchase orders and receipts can be displayed for each item. |
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Customer Order/Purchase
Order Link |
Purchase orders can be assigned to
specific customer, and line items can be assigned to a specific
customer order for tracking special orders. |
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Multiple Warehouse |
Purchase orders and receipts can be
entered for multiple warehouse locations. |
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Automatic Invoice Posting |
Invoices entered in purchase orders will automatically be posted to
the accounts payable module. |
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Automatic Invoice
Verification |
Automatic invoice verification compares receipt quantities with
invoiced quantities to ensure proper billing. |
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Partial Receipts Processing |
Purchase orders may be left open until all items are received.
Specific line items may be canceled at any time. |
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Vendor Additions |
New vendors can be added to the accounts payable master file during
purchase order entry. |
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Vendor Search |
Vendor window search by name or number eliminates the need to refer
to printed lists for vendor numbers. |
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Non-Stock Items |
Non-stock items can be entered in purchase orders for items not kept
in inventory. |
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Detail Purchase Order
History |
Detailed purchase order and receipt information by vendor and item
is saved for review and analysis. |
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General Ledger Posting |
General ledger posting is done automatically from purchase orders. |
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Purchase Order Inquiry |
Purchase order inquiry allows users to view purchase orders and
receipts by vendor, item and purchase order number. |
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Suggested Purchase Orders |
Suggested purchase orders can be created for review based on
economic order quantity calculations or minimum stock requirements. |
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Gordon Graham Calculations |
System 2000’s
Suggested Purchase Order System uses Gordon Graham formulas to
calculate EOQ, order point, safety stock and suggested order
quantity. |
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Unusual Usage/Lead Time
Flag |
Using user-defined percentages for unusual usage and lead time, the
system will automatically flag the user if an unusual condition
exists. Users can review and adjust average usage and lead time. |
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Comments |
User-defined comments for buyer, receiver and vendor can be added to
each purchase order. |
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Unit of Measure Conversion |
The system will automatically convert purchasing unit of measure
quantities to selling unit of measure quantities, based on
user-defined conversion factors. |
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Blanket Orders |
You can place, release and track blanket and contract orders.
Deliveries can be scheduled and released against the blanket or
contract. |
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Serial Number Processing |
Serial number processing allows users to enter serial numbers during
the receipt of items that require serial number tracking. |
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Vendor Performance
Statistics |
Inquiries and reports may be displayed to help in reviewing vendor
performance. All receipts are tracked individually and the
information is summarized by vendor. |
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Purchase Order Returns |
Purchase order returns facilitates the return of damaged or
overstocked items to the vendor they were purchased from. |
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Line Points |
The addition of line points to purchase orders assists your
purchasing department in buying inventory at the most economical
outgoing price. Factors such as item usage, item discounts, order
discounts, carrying cost and inventory replenishment cost are all
considered in making suggestions for purchasing. |
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Contact A4G today for all your
Enterprise Management Solutions needs
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770.321.8562 |
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