1.
HEADINGS AND DEFINITIONS.
Section headings are for convenience only and do not define or
limit the scope of any provision hereof, and the following terms
shall have the meanings stated below:
1.1 AS400 shall mean Assignment 400 Group, Inc.
1.2 Author shall mean the licensors, authors and/or
developers of any Licensed Software or any other Software, and
shall include AS400.
1.3 Delivery shall mean the delivery of any Licensed
Software to the Purchaser for installation on Purchaser’s Computer
System.
1.4 Computer System shall mean the IBM computer system
known as the “IBM AS/400”, the “i Series” or “e Series” and/or any
other computer system used by the Purchaser.
1.5 Implementation shall mean and include the
Installation by AS400 of the Software as well as the time taken
by AS400 to get the Software fully operational on the Purchaser's
Computer System.
1.6 Installation shall mean the loading on to the
Purchaser's Computer System of any Licensed Software or other
software and/or any Modifications and/or any refinements and
corrections made to such software by the Author and/or AS400.
1.7 Licensed Software or Software shall mean any suite
of computer software programs licensed by Purchaser from a third
party, and shall include any Modifications.
1.8 Modifications shall mean any changes, modifications
or alterations required to be performed by AS400 on behalf of the
Purchaser to add, modify, alter or change any of the Licensed
Software to meet the needs of the Purchaser, all of which
Modifications shall be owned by AS400.
1.9 Purchaser shall mean a party receiving Services
from AS400.
1.10 Refinements and corrections shall mean any changes
and/or improvements made to the Licensed Software by the Author
from time to time. .
1.11 Services shall mean the services performed by
AS400 as provided in this Services Agreement.
1.12 Testing shall mean the thorough checking of all
Modifications including the original Licensed Software programs as
provided in Section 8.
1.13 Training shall mean the instructions and/or training
given by AS400 to the Purchaser on the use of the Licensed
Software, and any Modifications.
2.
Services Rendered.
2.1 The Purchaser by requesting the services of AS400 hereby
accepts the terms and conditions set out herein. AS400 provides
general consulting services for the IBM AS/400 computer, training,
implementation, support and programming services for generic IBM
AS/400 programs and utilities, BPCS Software, Software 2000 or any
other software that can be used on an IBM AS/400 computer. The
Services to be performed by AS400 are listed in Exhibit A
(”Statement of Work”).
2.2 Where the Purchaser requires modifications to the Licensed
Software, detailed specifications of the modifications and a fee
quotation therefor will be produced by AS400 according to the
written requirements of the Purchaser. The Purchaser shall then
reject, amend or approve the specifications by signing the
acceptance of the specification within 7 (seven) days of delivery
by AS400. Programming of the modifications shall commence upon
receipt of the written approval by fax or email from an authorized
official of Purchaser.
2.3 Where the Purchaser does not accept any specifications
and/or fee quotations as specified in clause 2.1 above, any
Services performed by AS400 on behalf of the Purchaser to produce
the specifications, will be charged to the Purchaser at AS400’s
then current rates.
2.4 Where the Purchaser does not provide AS400 with written
specifications in terms of clause 2.1 above, but instructs AS400
to perform any Services, such Services shall be performed and
charged for at AS400’s then current rates and at the risk of the
Purchaser.
2.5 Any work done by AS400 on behalf of the Purchaser, to
establish any information in order to fulfill clauses 2.1, and/or
2.2, and/or 2.3 above, shall be charged to the Purchaser at
AS400’S then current rates.
2.6 Any services rendered will be in accordance with AS400's
daily rates, which rates may be revised periodically. Such revised
rates would be applicable 30 (thirty) days after the date of
written notification by AS400 to the Purchaser of such revised
rates, or as from the date specified on such notice.
2.7 Any other work or services ordered by the Purchaser from
AS400 will be charged by AS400 at AS400's then current rates.
2.8 Except where stated to the contrary, there will be a
charge for incorporating new refinements and corrections into
modified programs and/or new releases as made available by the
Authors of the Licensed Software to the Purchaser.
2.9 Purchaser shall provide AS400 with all necessary
information, access, workspace, computing resources, and other
services and support materials as reasonably required by AS400 to
perform the Services.
2.10 AS400 shall be entitled to charge Purchaser for the time
taken to travel to Purchaser’s location at AS400’s then current
rates.
3.
PAYMENT FOR SERVICES.
3.1
The costs of AS400’s services are specified in the Schedule
of Fees identified in Exhibit B, and as may be amended from time
to time. The Purchaser agrees to pay AS400 all fees, travel
expenses and living expenses, and all other reasonable out of
pocket expenses incurred by AS400 in performing hereunder, within
7 (seven) days from date of AS400’s invoice. AS400 shall not be
required to provide original receipts or copies thereof with
respect to such expenses. The original signature on any receipt by
an AS400 employee shall deem the receipt to be true and correct in
all respects. Purchaser’s failure to comply with any of its
obligations under this Agreement may result in AS400 charging
Purchaser additional fees at AS400’s then current rates.
3.2
AS400’s obligations and Purchaser’s rights are contingent
upon full timely payment of all amounts to be paid hereunder.
OVERDUE, UNDISPUTED AMOUNTS SHALL BEAR INTEREST AT EIGHTEEN PER
CENT (18%) PER ANNUM OR THE MAXIMUM LEGAL RATE IF LESS. Purchaser
shall reimburse AS400 for all actual and reasonable collection
costs (including reasonable attorneys' fees). If Purchaser
disputes any charges or amounts on any invoice, and such dispute
cannot be resolved promptly through good faith discussions, then
Purchaser will pay the invoice amount within 7 (seven) days from
date of AS400’s invoice, less the disputed amount only, provided
that Purchaser shall diligently work with AS400 to resolve any
such disputed amount.
3.3
All amounts referenced herein do not include, and Purchaser
agrees to pay, all additional sums for sales, use, and similar
taxes, duties, and other assessments, however designated or
levied, for or related to the Services and this Agreement
(exclusive of taxes based on AS400’s net income). Purchaser shall
indemnify and hold harmless AS400 from all claims, losses, costs,
claims, judgments, damages, liabilities and expenses, including
without limitation reasonable counsel fees or witness fees arising
from or related to Purchaser’s failure to comply with the
requirements of this Section 3.3.
4. PROGRESS ON
IMPLEMENTATION.
The parties agree to use reasonable endeavors to hold regular
progress meetings. However, no progress meetings will be held
between AS400 and the Purchaser unless otherwise agreed to in
writing. Where meetings are agreed to, minutes of each meeting
shall be recorded in writing.
5. EXCLUSION OF
WARRANTIES/GUARANTEES ON MODIFICATIONS.
AS400 does not warrant that modifications will be compatible with
future refinements and/ or corrections released by the Author.
This likewise applies to all Modifications requested by the
Purchaser and performed by AS400. AS400 cannot guarantee
compatibility with future refinements and corrections as released
from time to time by the Author to AS400 and/or the Purchaser,
with any changes which AS400 or the Purchaser may undertake. AS400
MAKES NO (AND HEREBY DISCLAIMS ALL) OTHER WARRANTIES OR
REPRESENTATIONS OR CONDITIONS, WHETHER WRITTEN OR ORAL, EXPRESS OR
IMPLIED WITH RESPECT TO THE SUBJECT MATTER HEREOF, INCLUDING ANY
IMPLIED WARRANTIES OF MERCHANTABILITY, OR FITNESS FOR A PARTICULAR
PURPOSE.
6. LIMITATION
OF LIABILITY.
AS400’s maximum liability to Purchaser arising
out of or in any way connected to this Agreement shall be in the
aggregate and limited to Purchaser’s direct actual damages not to
exceed the actual Services Fee paid to AS400 hereunder for the
respective Service identified in the respective Statement of Work.
AS400 NOR ANY OF ITS OFFICERS, DIRECTORS, EMPLOYEES OR
REPRESENTATIVES, SHALL BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT,
EXEMPLARY, INCIDENTAL, OR SPECIAL DAMAGES IN CONNECTION WITH THIS
AGREEMENT OR RESULTING FROM OR IN CONNECTION WITH THE SERVICES
PROVIDED HEREUNDER, EVEN IF AS400 HAS BEEN ADVISED OF THE
POSSIBILITY THEREOF. The Purchaser shall have no claim against
AS400 for damages and/or cancellation of this Agreement by reason
of any delay by AS400, which delay is due to circumstances beyond
the control of AS400, to deliver the goods or render the services
agreed upon. Purchaser shall indemnify, defend and hold AS400 and
its officers, directors, employees, successors and assigns
harmless from any loss, cost, liability, claim, judgement, damage
or expense, including without limitation reasonable counsel fees
or witness fees, arising out of or related to Purchaser’s failure
to comply with the terms of this Agreement.
.
7. TESTING.
The Purchaser shall begin to test the Modifications within 7
(seven) days after receipt of the Modifications from AS400, and
shall notify AS400 within 7 (seven) days after finding any fault
in the Modifications in writing and shall provide a list of
discrepancies about the performance. AS400 shall have 10 days or
such longer period as AS400 may deem necessary to make changes to
the Modification(s) that address the discrepancies and to
redeliver the Modification(s) to Purchaser. If after 30 (thirty)
days from the date of installation of the Modification(s), AS400
has not been notified by the Purchaser of any fault in the
Modification(s) then the Purchaser shall be deemed to have
accepted the Modification(s).
8.
REPRESENTATIONS.
The Purchaser acknowledges that it has not been induced to enter
into this agreement or use the services of AS400 by any warranties
or representations made or given to him by AS400 or any of its
agents or representatives other than those contained herein.
9. BREACH.
9.1 If the Purchaser fails to effect payment of any amounts
payable by it in terms hereof on due date, or breaches any other
term of this Agreement, and fails to remedy the breach within 14
(fourteen) days from the date of notice thereof, then AS400 shall
be entitled without prejudice to such other rights as it may have
at law or in terms hereof to:
9.1.1 Claim immediate payment by the Purchaser
of all amounts owing by the Purchaser in terms hereof whether or
not the due date for payment shall otherwise have arrived and
withhold its services until the breach or non payment has been
rectified, and/or
9.1.2 Cancel this Agreement, retain all monies paid by the
Purchaser prior to such cancellation and claim all damages that
AS400 may have sustained arising from such breach.
9.2 If AS400 fails to perform its obligations or breaches any
of its material obligations in terms of this Agreement, the
Purchaser shall have the right to call upon AS400 in writing to
rectify such non-performance/breach within 14 (fourteen) days of
receipt of notice thereof. If such breach or non-performance is
incapable of being rectified or performed within such 14
(fourteen) day period, AS400 shall be entitled to such additional
time reasonably necessary to remedy such breach or
non-performance. However, if AS400 thereafter fails to perform or
rectify the breach within such reasonable period, the Purchaser
shall have the right to cancel this Agreement and claim damages
which shall be limited to the total amount paid by the Purchaser
to AS400 for the Services relating to such breach or
non-performance.
10. ADDRESS FOR
CORRESPONDENCE.
All notices permitted or required to be made under this Agreement
shall be in writing, signed by the party giving the notice and
addressed to the other party at the address specified herein.
The Purchaser and AS400 choose their addresses for all matters
pertaining to this agreement including the giving of notice and/or
the service of any process at the registered addresses of the
companies, or such other address(es) as the one party may notify
to the other in writing.
Any notice or process addressed or delivered to either party at
his aforesaid address shall be deemed to have been received by
that party:
Six (6) days after the date of receipt thereof if posted by
prepaid registered post to the Purchaser's address, or on the date
of delivery thereof if delivered by hand or per telephonic
facsimile to that party's address.
11. OWNERSHIP AND CONFIDENTIALITY.
11.1 The Modifications (including but not limited to the
Modifications source code), and all related manuals and
customizations performed as described in a Statement of Work
(collectively, the “Materials”) shall be and remain the property
of AS400. Purchaser acknowledges and agrees that all copyrightable
Materials generated or developed under this Agreement shall, upon
creation, be owned exclusively by AS400. If Purchaser is entitled
to claim any ownership interest in such Materials, Purchaser
hereby assigns to AS400 all of Purchaser’s right, title and
interest in such Materials, including but not limited to the
rights to all copyrights, patents, trade secrets and trademarks in
such Materials without the necessity of any further consideration,
and AS400 shall be entitled to obtain and hold in its own name all
such copyrights, patents, trade secrets and trademarks in respect
of such Materials. Purchaser shall perform any and all further
acts that may be deemed necessary or desirable by AS400 to
evidence more fully transfer of ownership of all Materials
designated under this Section 11.1 to AS400 to the fullest extent
possible, including but not limited to the making of further
written assignments in a form determined by AS400. In addition,
Purchaser shall notify AS400 immediately in the event it becomes
aware of a breach or a threatened breach by a third party of
AS400’s ownership rights in the Materials.
11.2 Each party acknowledges that during the term of this
Agreement, it may have access to certain proprietary information
of the other, including without limitation, information concerning
contacts, technology and pricing, the disclosure or use of which
would injure the other. Therefore, neither party shall at any time
during or after the term of this Agreement use, reveal, or divulge
Trade Secrets of the other except in accordance with the terms and
conditions of this Agreement. In addition, during the term of this
Agreement and for a period of two (2) years thereafter, neither
party shall use, reveal, or divulge any Confidential Information
of the other except in accordance with the terms and conditions of
this Agreement. For the purposes of this Agreement, “Trade
Secrets” shall have the meaning ascribed under the laws of the
State of Georgia and “Confidential Information” shall mean all
other proprietary information of the disclosing party not meeting
the definition of a Trade Secret including but not limited to the
disclosing party’s past, present, and future research development
and business activities, the design and specification of any
research, process, formula, or results, the disclosing party’s
customer lists, price lists, prices paid by the disclosing party
for goods and services, and other details of the conduct of the
business of the disclosing party which are not a matter of public
knowledge. Upon termination of this Agreement for any reason or
upon the disclosing party’s request, the receiving party shall,
within seven (7) days, return to the disclosing party all copies
of information in its possession which contain Confidential
Information or Trade Secrets of the disclosing party, including
but not limited to price lists, customer information and marketing
plans, and shall destroy all copies of any analyses, compilations,
and studies or other documents prepared by it or for its use
containing or reflecting any Confidential Information or Trade
Secrets of the disclosing party.
11.3 Notwithstanding the provisions of Section 11.2, neither
party shall be required to keep confidential any Trade Secrets or
Confidential Information which (i) were in the public domain at
the time of disclosure to the receiving party, (ii) later became
part of the public domain through no act or omission by the
receiving party, (iii) were lawfully disclosed to the receiving
party by a third party having the independent right to disclose
such information, or (iv) were already known to the receiving
party at the time of disclosure as evidenced by written documents
in the receiving party’s possession at the time of disclosure.
11.4 The parties acknowledge and agree (i) that the terms and
conditions contained in Section 11.2 are of the essence of this
Agreement and that each of such covenants is reasonable and
necessary to protect and preserve the interests and business of
the other party, (ii) that each of such covenants is separate,
distinct and severable not only from the other of such covenants
but also from the remaining terms and conditions of this
Agreement, (iii) that the unenforceability of any such covenant
shall not affect the validity or enforceability of any other such
covenant or any other term or condition of this Agreement.
11.5 Purchaser recognizes that because of the unique
relationship created between the parties pursuant to this
Agreement, AS400 will suffer injury if Purchaser violates any of
the terms and conditions contained in Section 11.2 above and that
any such actions would create irreparable harm to AS400.
Consequently, Purchaser acknowledges and agrees that AS400 shall,
without the necessity of proving money damages, be entitled to
injunctive relief in any court of competent jurisdiction,
enjoining and restraining Purchaser and any others engaged with
Purchaser from violating any of these terms and conditions or in
contemplation of a breach of any of these terms and conditions,
and Purchaser specifically consents to entry of an injunction
prohibiting violations of these confidentiality provisions. The
foregoing right to an injunction shall be in addition to and
cumulative of any rights and remedies AS400 shall now or hereafter
have under any laws applicable to the protection of AS400’s rights
in and to its Confidential Information, Trade Secrets or other
proprietary rights.
12. GENERAL.
12.1 Should AS400 wish to delegate, cede and/or assign this
agreement to another party or company, AS400 shall notify the
Purchaser of such intention 7 (seven) days prior to such
delegation, assignment or cession. Purchaser shall not cede or
assign its rights or obligations under this Agreement without
prior written consent of AS400.
12.2 No latitude, extension of time or other indulgence which
either party may allow the other, shall be deemed to be a waiver
by either party of any of its rights to require the other party to
perform its obligations strictly in accordance with the provisions
of this agreement.
12.3 This agreement constitutes the whole agreement and no
agreement at variance with the terms hereof shall be valid and
binding unless reduced to writing and signed by both parties.
12.4 AS400 does not guarantee that any modifications made to the
Licensed Software will be compatible with future refinements and
corrections released by the Author.
12.5 It shall be the responsibility of the Purchaser to test all
modifications which testing shall include the testing of all the
Licensed Software programs. Any services rendered by AS400 to help
the Purchaser test the modifications shall be charged at daily
rates.
12.6 Purchaser agrees not to solicit or employ any of AS400’s
employees and contractors during the term of this Agreement and
for a period of 6 (six) months thereafter. During this period, if
the Purchaser reaches an agreement/understanding with any employee
and/or contractor of AS400 400 to do work of any nature whether as
a full time employee of the Purchaser or otherwise, the Purchaser
shall notify AS400 and, subject to approval by AS400, pay within 7
(seven) days of such approval to AS400 the amount of $15 000
(fifteen thousand Dollars). This clause shall be waived where the
employee and/or contractor has been in the employ of ASSIGNMENT
400 for a period less than 2 (two) months.
12.7 This Agreement shall be governed by and construed in
accordance with the laws of the State of Georgia.
12.8 Nothing contained in this Agreement shall constitute or be
construed to be or to create a partnership or joint venture
between AS400 and Purchaser. The relationship of AS400 and
Purchaser under this Agreement is that of independent contractors
and neither party shall have the right to bind the other.
12.9 This Agreement shall commence on the Service Effective Date
and shall continue in effect for successive twelve (12) month
periods (“Term”) unless terminated by Purchaser by giving not less
than ninety (90) days written notice prior to the end of any Term.
12.10 Except as provided in Paragraph 11.5 above, any
dispute, controversy or claim between the parties hereto arising
out of or relating to this Agreement, or the breach of any term or
condition herein, which cannot be settled through negotiation,
shall be settled by arbitration to be administered by a single
arbitrator of the American Arbitration Association, under its
Commercial Arbitration Rules. The judgment of the arbitrator may
be entered in any court having jurisdiction thereof. The place of
such arbitration shall be within the County of Cobb, State of
Georgia. Furthermore, the arbitrator shall award the prevailing
party the costs of arbitration, including but not limited to
reasonable attorneys fees, expert witness fees, accounting fees
and costs.
12.11 If Purchaser requires that a purchase order be issued,
Purchaser shall provide AS400 with a purchase order prior to
execution of any Statement of Work and any other Services to be
performed by AS400.. In such event, any purchase order terms in
addition to or conflicting with the terms of this Agreement or
Statement of Work shall not be effective.
12.12 Purchaser shall provide AS400 with the names and titles of
all authorized officials from time to time.
EXHIBIT A
AS400
Purchaser
By: _________________ By:
_____________________
Title: _______________ Title:
____________________
Date: ________________ Date:
____________________
Address: _____________ Address:
__________________
EXHIBIT B
Schedule of Fees.
The following are some of the services provided by AS400.
Installation of any
Software on the IBM AS/400 Computer System. Implementing new
systems. Modification of the computer software system to the
specifications of the Purchaser. User training for both management
and staff. The maintenance, implementation and programming of new
releases and refinements and corrections to the system. The holding
of regular progress meetings. The preparation of detailed
specifications and modifications and programming of modified related
to above. Project management.
Any other services rendered will be charged for at AS400's then
current rates in accordance with the level of skills and staff
employed in that respect at the time.
It is recorded that AS400's current hourly rates are:
......available upon request
In addition to all the above the reasonable cost of transport and
accommodation for AS400 staff outside the Atlanta area shall be
charged to the Purchaser at cost. In respect of food, Purchaser
shall pay a daily rate of $_____for each AS400 staff member.
Any costs incurred on behalf of the Purchaser for transportation,
media, office supplies, etc. will be charged to the Purchaser.
Where appropriate, costs of laundry may be charged to customer where
AS400 staff is required to spend extended time away from home. |